Data Privacy Policy
This Privacy Policy provides legal foundations, in which Get Recruited Worldwide will process personal information and personal data provided to us. This personal information can be termed “personal data”. References to “we”, “us”, “our” and “ours” further in this text shall include both Get Recruited Worldwide (referred to as ‘GRW’) as a business venture, as well as any of our official representatives.
We are very much concerned regarding our responsibility pertaining to privacy and protection of the personal data. Therefore, we would only process the information, as contained in this Notice, unless it is conveyed otherwise. To make sure, the data we process and hold is up to date, we request that you convey to us the updates and changes that you make regarding your personal data. We (GRW) help individuals find work and we are also an employer by ourselves. Our prime business activities are, more specifically:
Helping/Assisting aspirants in finding employment through our partner employers and recruiting managers, directly or through our reference;
Assisting partner employers and hirer clients in introducing or supplying the staff that they require;
Hiring staff to work for us and help us provide our recruitment services.
In this Privacy Policy, further in this text, all of our (for business or individual clients) activities are termed as ‘Recruitment Services’, whereas, the prospective recruiting customers are termed as ‘Clients’, and aspirants now using the services or seeking any role as a job recruiter as a recruiter for GRW are termed as ‘Candidates’.
For data protection inquiries, our support team can be contacted at support@getrecruitedworldwide.com
If you do not want us to process and handle your personal data as per the guidelines of this policy, then please do not submit any personal data to us. Please see Section 4 ’Your Rights‘ to check the data that we hold, store or receive from any third party.
SECTION 1: For Candidates
This section relates to those who want to utilize or are utilizing our Recruitment Services or who are seeking a job with us (‘Candidates’):
Information that we may collect about you
The personal information we may collect or receive includes your: name; address; email and other contact details; date of birth, your previous job history (including the jobs acquired through us); educational history; qualifications and skills; Visa, and other work permits or identity information; passport, bank details, national insurance data (if any ) and tax information; relatives including next of kin and your family details; contact details of referees; the information relating to your hobbies, interests, and pastimes;
information provided in third party references and pre-job checks; other sensitive information such as health records (see the section ‘Sensitive Personal Data’ below), your marketing preferences.
We may collect and seek your personal data/information from a range of sources including: (e.g. a (CV), Resume, application, or registration form); a client; other candidates; online job sites; marketing databases; the public domain; social media, at interview; interactions on the phone or any video calls (which may be recorded; notes taken during conversation or meeting; other websites and applications.
If you are a Candidate and we have sought or collected your personal data from any third party such as an online job board, it is our inherent policy to let you know of the source when we first interact with you.
How your personal data is to be processed?
The following are some examples of how your personal information may be processed: gathering and storing your personal information in either manual or electronic files; intimating you of potential job opportunities; evaluating and reviewing your suitability for various job roles; introducing you to current or potential Clients; providing Clients with potential candidate lists including you; hiring you for any such position that helps with us or to our Clients, including any related administration (such as timesheets and expense reports); sending information to third parties with whom we have or intend to have agreements related to our recruitment services; sharing information with statutory or regulatory bodies, as well as our legal or other professional advisers, including insurers; advertising our recruitment services; and keeping a record of all of the foregoing; storing a record of our dealings; establishing quality, training, and compliance according to best practices; backing up information on our computer systems.
Reasons for processing your personal data
1. For entering into a contractual relationship with you
We could sign a contract with you and/or another party in order to deliver our recruitment services. To enter into a contract, we will require specific details, such as your name and address. Both you and we will have responsibilities under this contract, and we will process your data as needed to fulfill those obligations. For instance, a national insurance number and bank information are needed to handle payroll.
We promise to only request information from you that is necessary for our recruitment services and to only use it in ways that are consistent with this Data Privacy Policy. We must notify you in advance in all other circumstances.
2. Compliance with regulatory and statutory obligations
When offering our recruitment services, we are required to abide by a number of legal requirements with respect to the processing of personal data. The Subsidiary Legislation 594.18 Employment Agencies Regulations is one of them and among other things, it obligates us to:
Verify your identity
To evaluate your suitability for an external job role
Storage of records for lengthy periods
There are other legal requirements that we must follow when we hire someone to work for us (whether directly for GRW or for one of our Clients), including payroll, tax, social security, and other laws or regulations. Additionally, we must abide by statutory and regulatory requirements pertaining to business in general, including tax laws, laws against bribery, fraud, and other crimes, data protection laws, and requirements to cooperate with regulatory bodies like the Department for Industrial and Employment Relations.
3. Provisions pertaining to our legitimate interests
We shall handle some personal data as part of offering our recruitment services in order to further our legitimate interests, which include:
Storing records of our dealings and transactions, and where
applicable, and utilizing such records for the purposes of:○ ascertaining the fulfillment of contractual obligations with customers or suppliers
○ resolving any question or disagreement that could come up, including making, using or defending any legal claims.
○ safeguarding our reputation
○ preserving a copy of our system so that, in the case of a system breakdown or security compromise, we may restore it to a certain point in time.
○ assessing quality and compliance, including this Privacy Notice's compliance○ identifying system requirements and staff training needs
Using your personal data to:
○ assess your suitability and contact you regarding potential opportunities and/or our services
○ collect market information including providing analysis to the prospective Clients
○ source potential opportunities or roles for your job profile as part of our Recruitment Services
○ personalize your experience and our offering, whether via our website or otherwise
In order to retain our commercial viability and pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for the purpose we need to fulfill.
4. Your Consent for the processing of personal data
If you have given us permission to use your personal information for a particular purpose, we may handle your data on that basis. For instance, if you apply for a particular position, you might need to give us permission to process your data in order for us to move forward with your application and determine if you are a good fit for that position. In other situations, you might need to express your approval in writing or orally before your data is used for a particular purpose.
You have the right to revoke your permission at any time for us to handle your personal information for a specific purpose. Please take notice that in circumstances where we have a legitimate interest or a legal or contractual responsibility to do so, we may continue to store or otherwise use your personal information beyond this. In that regard, we shall only handle information that is required to promote such commitments or interests. Any consent-based data processing that has already taken place is still legal even after it has been withdrawn.
Obtaining your personal information from third parties
We do research on individuals as part of our business activities in order to identify qualified Candidates and fill open positions. This can entail getting personal information from web resources. For instance, job boards, social networking sites like LinkedIn, and other web resources may provide us with information. Some of this data may be freely accessible, while some may originate from websites or service providers that we subscribe to. From time to time, we could also get personal data about you from recruiting companies, associates, previous employers, or other people or organizations that you've worked with in the past.
When data from outside sources is no longer useful to us or you let us know that you no longer want our services, we will delete the information. To prevent process repetition, we could keep only a small portion of the record. Any processing will follow this Privacy Policy if we believe that certain information may be useful to us in order to fulfill the provision of our recruitment services. You can object to how your data is processed. Please check Section 4: ‘Your Rights’.
Sensitive Personal Data (SPD)
Information that is very personal to you and is typically unrelated to our evaluation of your fitness for a job post is referred to as sensitive personal data. Information that indicates your sexual orientation, color or ethnicity, political, religious, or philosophical opinions, as well as information about your health, are all examples of SPD. Regardless of your interactions with us, we kindly ask that you refrain from sending us any sensitive personal information unless it is absolutely required. However, if you do choose to provide us with any sensitive personal information, such as information from a chat, we will only use that information to further our business relationship with you or to perform our recruitment services. One or more of the following situations can result in this:
You have given your express permission for the processing of your data for a good purpose.
To assist us in determining your suitability for employment positions or your level of productivity
If the processing of your data is required to fulfill your responsibilities or exercise your legal rights under employment, social security, or social protection law.
To keep a record of our interactions in case there is a later issue, such as when establishing, asserting, or defending legal claims
Who we share personal data with
We won't divulge your personal information unless we have permission to do so.
The following groups of people may get your personal information from us:
People, employers, and other stakeholders required for the delivery of our recruitment services.
Any regulatory agency, statutory body, or other responsibility under the law that applies to us and mandates that we submit information
Parties who process data on our behalf include, but are not limited to, companies who handle our outsourced payroll, provide IT assistance, offer storage services, including cloud storage, do background checks, and other third parties with whom we work
Professional and legal counsel
Insurance corporations and their representatives
Automated decisions
We don't employ any program that makes decisions automatically.
SECTION 2: For Clients or Third-Party Partners
If you are an individual working for a third party that we do business with, then this section applies to you, for example as a client or as a payroll company:
Details you provide to us or that we gather
In the course of our interactions, we may gather personal information about you, such as: your contact information (such as your full name, job title, contact phone number, email, etc.); your statements and opinions about potential hires and/or other employees (for example, a reference); details about our interactions with you or the party you work for, such as minutes from meetings or conversations; and your marketing preferences.
We may obtain your personal information from a variety of sources, such as: you, in cases where you have provided us with contact information or other details necessary to use our recruitment services; staff or other representatives of the organization you represent; candidates; marketing databases; social media; the public domain; conversations with you or others over the phone or during video conferencing (which may be recorded); or in meetings; notes made after a conversation.
How we use/employ your personal data/information
As part of our recruiting services and in the course of our interactions with the third party you work for, we will process your personal information. Sending information to third parties with whom we have or plan to enter into agreements relating to our Recruitment Services; taking steps necessary to fulfill a duty stipulated in a contract between ourselves and the third party you work for; compiling market- or industry- specific information for our Clients' needs; providing information; and collecting and storing your personal data in manual or electronic files, among other things; keeping a record of our interactions with you and the company you represent, as well as establishing quality, training, and compliance with our commitments and industry standards.
Reasons for Processing your personal data by us
1. Compliance with legal requirements (regulatory and statutory
obligations)
When offering our recruitment services, we are required to abide by a number of legal requirements with respect to the processing of personal data. One of these is the Subsidiary Legislation 594.18 Employment Agencies Regulations, which among other things compels us to gather data from clients and evaluate the eligibility of candidates.
Additionally, we must abide by statutory and regulatory requirements pertaining to business in general, including tax laws, laws against bribery, fraud, and other crimes, data protection laws, and requirements to cooperate with regulatory bodies like the Department for Industrial and Employment Relations, or DIER.
2. Our proper interests (carrying on the commercial activity of Recruitment Services)
In order to fulfill our legitimate business interests, which include the following, we must handle some personal data when offering our recruitment services.
Keeping track of our interactions and transactions, and, where appropriate, using such records for:
○ ascertaining the fulfillment of contractual obligations with customers or suppliers
○ resolving any question or disagreement that could come up, including making, using, or defending any legal claims.
○ safeguarding our reputation
○ preserving a copy of our system so that, in the case of a system breakdown or security compromise, we may restore it to a certain point in time.
○ assessing quality and compliance, including this Privacy Notice's compliance
○ identifying system requirements and staff training needsUsing your personal data:
○ to get in touch with you about our recruitment services
○ to assess the suitability of Candidates and job roles, such as referencing or other forms of feedback
○ to compile market data or trends, including offering analysis to prospective or existing clients.
○ as otherwise required to fulfill our responsibilities to the party you represent, to other clients and suppliers, or to perform our recruitment services.
○ to tailor our services to suit your needs, whether through our website
or another channel.
We may continue to process your personal information for as long as we believe it is reasonably necessary for the purpose we need to fulfill in order to maintain our economic viability and pursue these legitimate interests.
3. Your Consent for Processing data
If you have given us permission to use your personal information for a particular purpose, we may handle your data on that basis. When you provide us your contact information so we may get in touch with you and notify you about our services, for instance, you consent to our data processing. In other instances, the use of your data for a particular purpose, such as for references, may need your written or explicit authorization.
At any time, you have the option to revoke your agreement for us to handle your personal information for a specific purpose. Please take notice that in circumstances where we have a legitimate interest or a legal or contractual responsibility to do so, we may continue to store or otherwise use your personal information beyond this. In that regard, we shall only handle information that is required to promote such commitments or interests. Any consent-based data processing that has already taken place is still legal even after it has been withdrawn.
Getting your private information from a third party
We conduct informational searches as part of our business operations to identify and fill open positions. This could entail gathering personal information from websites like job boards, ads, LinkedIn, or other social media networks. Some of this data may be freely accessible, while some may originate from websites or service providers that we subscribe to. We may occasionally obtain personal information about you from hiring companies, associates, past employers, acquaintances, or people and organizations that you have worked professionally with.
When data from outside sources is no longer useful to us, we will discard and dispose of it. To prevent process repetition, we could keep only a small portion of the record. Any processing shall follow this Privacy Policy if we believe that some information may be useful to us in order to fulfill the offering of our recruitment services. It is legal for you to object to processing. Please check Section 4: ‘Your Rights’.
Sensitive Personal Data (SPD)
Information that is very personal to you and is typically unrelated to our interactions with you about our recruitment services or other professional engagements is referred to as sensitive personal data. Information that indicates your sexual orientation, color or ethnicity, political, religious, or philosophical opinions, as well as information about your health, are all examples of SPD. Regardless of the grounds for your interactions with us, we ask that you refrain from giving us any sensitive personal data unless it is absolutely required. However, if you do provide us with any sensitive personal information, such as information you choose to divulge to us in conversation, we will only use it to further our business relationship with you or to deliver our recruitment services. This can happen in one or more of the following scenarios:
You have given your express permission for the processing of your data for a good purpose
If the data processing is required to fulfill duties or exercise rights enshrined in employment, social security, or social protection law
To keep a record of our interactions in case there is a later issue, such as when establishing, asserting, or defending legal claims
Who may receive and use personal data
Unless we have the right to, we won't divulge any of your personal information.
The following groups of people may get your personal information from us:
Potential candidates and other parties required for the delivery of our recruitment services
Any regulatory agency, statutory body, or other responsibility under the law that applies to us and mandates that we submit information
Third parties who process data on our behalf may include companies that handle our outsourced payroll, provide IT assistance, offer storage services, including cloud storage, or do background checks.
Professional and legal advisors
Insurance companies and their representatives
SECTION 3: All Personal Data
All personal data, including that of Candidates, Clients, and other third parties, is covered by this section.
Transfer of data to any other state jurisdiction
We may transfer data outside of the EEA in the course of providing our Recruitment Services to nations or international organizations. For instance, this may apply to clients, candidates, or outside parties who help us out in some way. This data transfer may go to a nation for which the EU Commission has made an adequacy determination. If this isn't the case, we have a policy of identifying risks and putting in place the necessary measures, as far as is practically practical and possible.
The representative in our company responsible for data protection issues may be reached at support@getrecruitedworldwide.com for further information on specific nations or organizations.
If you don't want to provide us with important data
In certain cases, we may need information from you in order to comply with legal or contractual requirements, carry out our recruitment services fully, or other situations. Please let us know if you do not want to provide us with the data we are asking for. Please be aware, however, that as a result, we might not be able to offer the Recruitment Service you or the party you represent were expecting. In rare circumstances, failure to submit requested data may constitute a material breach of our agreement with you or the third party you are acting on our behalf.
Representatives and transfer
Although this Data Privacy Policy applies to us, it is possible that other representatives within our organization may have access to and share your data with them for any of the objectives listed in this Privacy Policy or in situations where we share administrative employees and systems.
We may be required to disclose your information to a third party in the case of a sale, receivership, or transfer of all or a portion of our assets to a third party. Any data processing will only take place in compliance with this Privacy Notice, and any transfers will be contingent upon the third party's acceptance of this Privacy Policy.
Data Security and Confidentiality
It is our responsibility to make sure that our systems and records are safe and inaccessible to unauthorized third parties, to the extent that this is practical and reasonable. We operate in accordance with laws, guidelines, and current data protection standards.
Cookies
Each time you visit a website, a little text and numeric file called a “cookie” is downloaded to your computer. By using this cookie, the website can better understand your needs and interests when you visit.
In general, our websites utilize cookies to better understand how users use the site and to enhance their overall user experience. We do not utilize anything that specifically identifies you, except saving your login email in a cookie to make it simpler for you to log in the next time.
Retaining your data
Most of the time, your data will be deleted three years after the last time we participated in business with you or offered any services. We only keep your personal information as long as it is reasonably required for us to do so in order to meet our legal duties, carry out our legitimate business activities, and protect our legitimate business interests. However, if we are required to do so by law or by a contract, or if we believe there is another ongoing reason to do so, we may keep data for longer than three years. This may occur, for instance, if your personal information reveals specialized skill sets that may continue to be in demand or if we are required by law to do so. However, if you feel that we ought to erase your information sooner, please let us know in writing. Please refer to Section 4: ‘Your Rights’ for more details.
Changes to this Data Privacy Policy
This privacy statement is periodically reviewed and updated to reflect changes to our business, the law, or industry standards. When there is a change that might affect how we process your data, we'll let you know about it.
SECTION 4: Your Rights
We take the protection of your personal information very seriously, therefore it's essential that you are aware of your rights in this regard. These rights include the following:
Request a copy of the personal information we currently have.
You may object to our processing of your data if it is based on a legitimate interest and there are no overriding reasons to keep it processed.
Request that we limit how we can use your data in specific situations.
If the ongoing use of the data cannot be justified, request that it be removed.
Disagree with any choice that simply relies on a computer or another automated process and has a major impact on you.
You have the right to revoke your consent at any time for us to use your personal information for a specific purpose. Please take notice that in cases where we have a legitimate interest or a legal or contractual responsibility to do so, we may continue to store or otherwise use your personal information beyond this. We shall only handle information in that way to the extent required to achieve such duties or interests.
Request that incomplete or incorrect data be corrected.
Request the transfer of your directly submitted data that has been processed by automatic means to you or another controller. Only when your consent or an existing contract is used as the legal basis for our use of your data are you entitled to exercise this right.
Request that we cease sending you direct marketing messages.
Please be aware that if you exercise your right to ask us to stop processing your data, we may keep a record of that request and our response in order to document our compliance and take precautions to lessen the likelihood that data will be processed again should it come from a different source in the future.
Please get in touch with the person in charge of data protection issues at our company if you have any concerns about your rights or if you want to exercise any of these rights. They may be reached at support@getrecruitedworldwide.com.
Complaints
You can contact our organization's data protection officer if you have any concerns about any part of how your data is processed. You can reach them at support@getrecruitedworldwide.com.